Get It Out of Your Head - Writing SOPs with AI
Get It Out of Your Head - Writing SOPs with AI is a downloadable guide that gives you a repeatable workflow for turning a process in someone’s head into a documented SOP. It walks you through how to capture the work as evidence, use AI to organize it, flag missing information, and draft instructions your team can actually follow. The guide explains why SOPs matter, what a solid SOP includes, and how to record and transcribe a process before writing anything. It covers both computer-based and physical tasks, and shows how to gather transcripts, notes, screenshots, checklists, and other materials into one place. It also includes copy-and-paste prompts for working with AI. These prompts help you map the SOP before drafting, mark assumptions and gaps, and then write a full SOP with numbered steps, decision points, quality checks, escalation rules, and ownership details. The final sections cover proofreading, review, walkthroughs for high-stakes processes, and how to set up an SOP project in Claude or ChatGPT so future SOPs are easier to create and maintain.
What's Inside
- Why your business needs SOPs, and what it costs you without them
- The eight parts of a solid SOP
- A method for capturing a process through screen recordings, audio, transcripts, and supporting documents
- Guidance for gathering notes, screenshots, checklists, and email explanations as source material
- A copy-and-paste prompt to help AI outline the SOP and flag assumptions or gaps
- A copy-and-paste prompt to draft the full SOP from confirmed information
- Proofreading and verification guidance, including review and cold walkthroughs for high-stakes tasks
- Instructions for setting up an SOP project in Claude or ChatGPT
Frequently Asked Questions
What will I actually learn from this guide?
This guide shows you a repeatable way to turn a process in someone's head into a clear SOP your team can follow. It covers how to capture the work as evidence, use AI to structure it, flag gaps and assumptions, and verify the final document before anyone uses it.
Is this for processes I do on a computer, or can it help with hands-on work too?
It covers both. For computer-based work, the guide recommends screen recording the task while narrating it, and for physical work, it suggests recording audio while the person talks through what they are doing.
Do I need special software to use the method?
No. The guide says you can use built-in recording tools on Windows and Mac, and it also mentions simple phone voice memo apps for physical tasks. For transcription, it notes that many AI tools accept audio or video directly, and that Microsoft Word has a built-in Transcribe feature.
How does AI fit into the SOP writing process?
The method does not start by asking AI to write the SOP right away. First, you give it transcripts, documents, and notes so it can propose the structure, flag every assumption or gap, and show you what still needs to be confirmed before drafting.
Will this help me catch missing steps and hidden assumptions?
Yes, that is a core part of the workflow. The guide instructs you to make AI mark uncertain areas as [ASSUMPTION] or [GAP] so you can correct them before the SOP is written and relied on.
How do I know when an SOP is ready to hand to my team?
The guide says to keep reviewing and resolving flags until the blueprint has no gaps and nothing feels off. After the draft is written, you proofread it for a new or less experienced person, and for higher-stakes processes, it recommends having someone who has never done the task follow it cold while you observe.
How do I get the guide?
The product is free. You enter your email address, and you will receive a download link.